Event & Venue Coordinator

About Studio 301:

We are a multi-use event venue that hosts weddings, celebrations, corporate events, fashion shows, photoshoots, and more. We pride ourselves on exceptional service, smooth operations, and memorable client experiences. We are looking for a full-time Event & Venue Coordinator to support our team and help deliver seamless events from start to finish.

Position Summary:

The Event & Venue Coordinator is the primary point of contact for incoming clients and plays a hands-on role in preparing and executing events. This role includes touring prospective clients through the venue, managing inquiries, assisting with event setup and teardown, and supporting bar and service operations during events. The ideal candidate is personable, organized, and willing to jump in wherever needed.

Key Responsibilities:

Client Experience & Sales Support

• Conduct venue tours, answer client questions, and provide an excellent first impression

• Respond to phone and email inquiries in a timely and professional manner

• Assist with booking details and client coordination as needed

Event Preparation & Execution

• Create floor plans and layouts for events

• Set up and tear down tables, chairs, décor, and event equipment

• Stock the bar and act as a server or bartender during events (training/certifications can be provided)

• Support event operations during weddings, parties, and corporate functions

Venue Care & Operations

• Tidy and reset the venue after events, including stacking chairs, removing tables, and light cleaning

• Clean and polish glassware and maintain bar supplies

• Help ensure the venue is guest-ready at all times

Schedule & Availability

• Full-time:   Variable Hours as required

• Weekends: Required as needed (typically 3 weekends per month depending on event schedule)

• Flexibility for occasional evenings when events run later

Qualifications

• Strong customer service and communication skills

• Comfortable with hands-on work (lifting, moving equipment, cleaning)

• Ability to multitask and stay organized in a fast-paced environment

• Bartending/serving experience is an asset, but not required (we can train)

Who Thrives in This Role

• Someone outgoing, friendly, and confident interacting with clients

• Someone who takes pride in physical work and getting things done

• A team player who enjoys flexible, non-desk-only work

How to Apply:

Please send you cover letter and resume to gnm@nhigroup.ca by Saturday, November 15.